H-1B Extension Walkthrough (Department)

H-1B Extension Request Walkthrough

This is just a basic overview of the steps. If you have an approval workflow set up, there may be additional steps you need to take.
If you have any questions, please reach out to scholar@olemiss.edu.
 
  1. After the department administrator logs in to the Scholar Portal, they will need to navigate to the Active Records Tab.
    Active Records Tab
  2. Search for the active scholar using the Search Bar.
    Scholar Search Bar
  3. If the H-1B scholar is eligible for an extension, you will see a small yellow warning symbol
    Extension Available Alert Symb
  4. Select the appropriate scholar's "card" to navigate to their profile. 
  5. Click the Apply H-1B Extension button. It should be at the bottom right of the page.
    Apply H-1B Extension Button
  6. Fill out the new end date and click submit.
    H-1B Extension End Date
  7. Once you submit this, it will create a new "card" for this scholar under the Pending tab. Make sure you navigate to the correct "extension card" when logging back in! You can tell you are in the correct card in a couple different places.
    1. At the top, center of the page it will say "H-1B Extension"
    2. At the top, right of the page, there will be a button that says "Change Scholar Card"
      • Clicking this button will give a drop down showing all other cards for this person. If you are on the correct card, it should drop down with the text "H-1B Active, which would take you to the "card" for their current program. If you are on the wrong card, it should drop down with the text "H-1B Extension - Draft". Clicking on that text should take you to the correct "card" that has "H-1B Extension at the top, center of the page. 
  8. Once you know you are in the correct card, navigate to the "Department" tab, read the Instructions, complete all of the sections, and begin processing all of the documents labeled "Signatures Required" as well as the letter of support. Make sure you click "Save" at the bottom of the page once you've filled out the required fields.
    Department TabH-1B Signature Required Save button (H-1B)
  9. Once the signature documents and letter of support are ready, upload the documents to the "Documents" tab. There are additional instructions for which category to upload each document in once you're there.
    Documents TabH-1B Document Uploads
  10. Once all of the fields have been filled out and all required documents have been uploaded by both the Department and the H-1B, the Department will click the "Submit to ISSS Admin" button. This will "lock" editing until the application has been reviewed by ISSS.
    Submit to ISSS Admin (Grey)
  11. The Office of International Student and Scholar Services will review the information and documents for the J-1 or H-1B and, if complete, will process the immigration documents. If incomplete, the card will be "unlocked" for editing and ISSS will email the appropriate person to obtain the necessary information/documents.
If you have any difficulties or questions, please email scholar@olemiss.edu for assistance.